CitiDMS: Document Management System

Comprehensive document management to digitize, organize, and secure all municipal records.

CitiDMS Platform

Overview

CitiDMS is a specialized document management system designed for municipal environments. It provides secure storage, organization, and retrieval of documents, enabling paperless workflows and improving compliance with record-keeping requirements.

Key Applications

  • Centralized document repository
  • Document version control and history
  • Advanced search capabilities
  • Integration with workflow processes
  • Role-based access controls

Why CitiDMS?

  • Reduced paper consumption and storage costs
  • Improved document security and disaster recovery
  • Enhanced collaboration and document sharing
  • Streamlined approval processes
  • Better compliance with record-keeping regulations

Key Features

CitiDMS provides a comprehensive set of tools for efficient document management in municipal environments.

Document Repository

Document Repository

Secure centralized storage for all municipal documents with customizable folder structures and metadata.

Workflow Automation

Workflow Automation

Automated document routing and approval workflows with notification and escalation capabilities.

Advanced Search

Advanced Search

Powerful search capabilities including full-text search, metadata filtering, and saved search templates.

Document Workflow

CitiDMS streamlines the entire document lifecycle from creation to archiving.

1

Document Creation

Create documents directly in the system or import from external sources

2

Review & Approval

Route documents through customizable approval workflows

3

Publication

Publish approved documents for appropriate access levels

4

Retention & Archiving

Automated retention policies and archiving processes

Security & Compliance

CitiDMS prioritizes document security and regulatory compliance.

Enterprise-Grade Security

  • Role-Based Access ControlGranular permissions for viewing and editing documents
  • Document EncryptionAES-256 encryption for sensitive documents
  • Audit TrailsComprehensive logging of all document activities
  • Digital SignaturesSupport for legally binding electronic signatures

Regulatory Compliance

  • Records ManagementCompliant with municipal records retention requirements
  • PAIA ComplianceSupport for Promotion of Access to Information Act requirements
  • POPI Act ComplianceProtection of Personal Information Act data handling safeguards
  • Disaster RecoveryAutomated backups and disaster recovery capabilities

Transform Your Document Management

Discover how CitiDMS can help your municipality streamline document workflows, improve security, and reduce paper usage. Contact us today to schedule a demo.