CitiDMS: Document Management System
Comprehensive document management to digitize, organize, and secure all municipal records.
Overview
CitiDMS is a specialized document management system designed for municipal environments. It provides secure storage, organization, and retrieval of documents, enabling paperless workflows and improving compliance with record-keeping requirements.
Key Applications
- Centralized document repository
- Document version control and history
- Advanced search capabilities
- Integration with workflow processes
- Role-based access controls
Why CitiDMS?
- Reduced paper consumption and storage costs
- Improved document security and disaster recovery
- Enhanced collaboration and document sharing
- Streamlined approval processes
- Better compliance with record-keeping regulations
Key Features
CitiDMS provides a comprehensive set of tools for efficient document management in municipal environments.
Document Repository
Secure centralized storage for all municipal documents with customizable folder structures and metadata.
Workflow Automation
Automated document routing and approval workflows with notification and escalation capabilities.
Advanced Search
Powerful search capabilities including full-text search, metadata filtering, and saved search templates.
Document Workflow
CitiDMS streamlines the entire document lifecycle from creation to archiving.
Document Creation
Create documents directly in the system or import from external sources
Review & Approval
Route documents through customizable approval workflows
Publication
Publish approved documents for appropriate access levels
Retention & Archiving
Automated retention policies and archiving processes
Security & Compliance
CitiDMS prioritizes document security and regulatory compliance.
Enterprise-Grade Security
- Role-Based Access ControlGranular permissions for viewing and editing documents
- Document EncryptionAES-256 encryption for sensitive documents
- Audit TrailsComprehensive logging of all document activities
- Digital SignaturesSupport for legally binding electronic signatures
Regulatory Compliance
- Records ManagementCompliant with municipal records retention requirements
- PAIA ComplianceSupport for Promotion of Access to Information Act requirements
- POPI Act ComplianceProtection of Personal Information Act data handling safeguards
- Disaster RecoveryAutomated backups and disaster recovery capabilities
Transform Your Document Management
Discover how CitiDMS can help your municipality streamline document workflows, improve security, and reduce paper usage. Contact us today to schedule a demo.